No one would argue about how universal and critical the use of paper is in supporting business operations in almost all industries. The transportation industry is no exception.
We often hear the term "digital transformation" in describing business initiatives aimed at lowering operational costs, empowering workers with digital tools, and making extensive use of the internet to better serve customers.
By eliminating paper, digital transformation tools like ShipTrack deliver a significant return on investment in purchasing and paper management costs. This is, in addition to, the productivity and efficiency benefits that cloud-based, logistics process automation software delivers for business operations.
Paper takes up space - as do the filing cabinets required to store the paper. In some industries long retention periods mean that the challenges around storing, sorting and retrieving paper documents just grows over time.
Operating cloud logsitics to manage operations means digital documents and all performance data is automatically captured and securely stored, in real-time. All information is readily accessible to anyone with secured access rights within seconds. Contrast that to the expense of trying to retrieve a piece of paper that may be years old and stored offsite in a records storage facility.
In one case, by eliminating a three-part form, over the course of one year, one ShipTrack user saved $48,000 in paper acquisition costs. One study concluded that the overall cost of managing paper, including storage, filing cabinets, labor costs to file and retrieve documents is more like 31 times the paper purchase cost.
The firm also significantly reduced its annual carbon footprint as a result of not using millions of sheets of paper. This resulted in saving approximately 450 trees and conserving over 400,000 gallons of water. In addition to avoiding pollutants from the manufacturing process the large percentage of paper that isn't recycled along with ink does not end up in landfills.
Documents are hard to track. They can get lost, misfiled, or destroyed. Controlling and monitoring who has access to sensitive printed information is difficult, if not impossible. Digital records can be encrypted and access to them can be limited only to those trusted members of your organization who require access.
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